Description
Location: Silverstone, UK
Reporting to: Chief Legal Officer, Finance Director, HR Director
Department: Andretti Cadillac at Andretti Global
Background:
Led by racing legend Michael Andretti, the team fields multiple entries in INDYCAR, INDY NXT, IMSA and Formula E. The global racing enterprise boasts over 250 race wins, four INDYCAR Series championships, five INDY NXT titles, one Indy Pro 2000 and one USF2000 championship, and has captured victory five times at the famed Indianapolis 500-Mile Race. The team is now looking to expand into the pinnacle of motorsport through our Andretti Cadillac Team. We have an exciting opportunity for an Executive Assistant to join the Andretti Cadillac Team at the new Silverstone Facility. In this role you will provide support to the senior leadership team and in particular for the Chief Legal Officer, Finance Director and HR Director based in Silverstone.
Principal Accountabilities:
The Executive Assistant will provide confidential and professional executive support to the Chief Legal Officer, Finance Director and HR Director. They must be a strong communicator and be able to build good relationships with the team and stakeholders.
To perform this role successfully, the individual is expected to handle highly sensitive and confidential financial, legal and personnel information while exercising professionalism and discretion.
Tasks include:
- Managing executives’ calendars and set up meetings
- Draft, review and send communications on behalf of company executives
- Answer and respond to phone calls
- Prioritise emails and respond when necessary
- Take and circulate meeting minutes and follow up on action points agreed
- Complete and submit expenses forms for the executives
- Organise and prepare for meetings, including gathering documents and attending to logistics of meetings
- Coordinate travel arrangements
- Coordinate the distribution of team clothing to new starters
- Coordinate the signature of contractual document and filing within the electronic filing system
- Preparation and populating of basic contractual documents such as NDAs and employment related documents based on a pro forma (training will be given as required)
Requirements
- Work experience as an Executive Assistant, Personal Assistant or similar role supporting a senior executive(s)
- Outstanding organisational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Ability to thrive in a fast-paced, dynamic environment and manage multiple priorities
- High level of attention to detail
- Strong levels of IT skills including MS Office, Word, Excel and PowerPoint
Please be aware that we will be reviewing applicants on a rolling basis and this job posting will close once a suitable candidate is identified. We encourage all interested individuals to submit their application as soon as possible. As an equal opportunities employer, we are committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy or maternity, race or ethnicity, religion or belief, gender identity or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.