The company:
Williams’ core competencies are the design and development of racing cars to compete in the Formula One World Championship. As one of the world's leading Formula One teams, the company has secured 16 FIA Formula One World Championship titles since its foundation in 1977 and is now moving into an exciting era under new ownership defined by relentless innovation and living sustainable performance in every dimension.
We are looking for an Executive Team Assistant to provide first class administrative and logistical support to the Team Principals Office and Board members to ensure demands are met for the smooth running of the office in an efficient and cost-effective way.
To thrive in this role, the successful candidate will possess experience in a similar support type role demonstrating proficiency in handling a demanding workload, consistently having the ability to stay one step ahead and commitment to provide outstanding support when needed. This will be key to being successful in this dynamic environment.
As an Executive Team Assistant, you will:
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Support the co-ordination and scheduling of internal and external meetings and/or events including: logistics, issuing and collating agendas / itineraries, booking meeting rooms, venues, providing refreshments and catering arrangements, booking in guests, hosting / chaperoning.
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Diary management and coordination across different time zones and locations.
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Setting up meetings and conference calls (including catering where required), group boards and committees.
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Assist and support the collation of board packs, typing and distributing as necessary.
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Support the organising of travel and transfers, accommodation, ground transfers and floats (race and non-race).
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Dealing with incoming/outgoing correspondence, collecting, and distributing post (open and filter where required).
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Support the team with planning, implementing, and monitoring ad hoc projects and activities to ensure the Teams Principals Office runs smoothly.
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Support with timely finance processes (raising requisitions, approvals, expenses, credit card reconciliation and race float management as required).
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Support and cover the wider Assistant Team during holidays, sick.
The ideal candidate will have:
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Recent experience of working in a dynamic office environment with evidence demonstrating discretion, tact, diplomacy, initiative, and a willingness to learn.
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Strong Organisational and communication and literacy skills.
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A self-starter with a continuous learning mindset.
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Demonstrate a proactive and flexible approach especially when working under pressure to deadlines.
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Calm under pressure and able to work at a fast pace and in a dynamic environment.
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Proficient across Microsoft platforms
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Ability to work autonomously under previously set direction.
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Ability to build and maintain relationships at all levels.
What can Williams offer?
The Williams Group is based in multi acre complex located in Grove, Oxfordshire. The Williams Group offers a competitive holiday package, staff events/open days, a subsidised restaurant on site and various car schemes. We have an on-site gym (open 24 hours a day) as well as various fitness classes including outdoors bootcamps, pilates and yoga free for all staff and contractors to use. Aside from these benefits we can offer free onsite parking and large open green spaces to unwind during breaks. We are a based just 30 mins from Oxford City Centre by bus.
Williams is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments